Don’t you just hate it when you get your laptop ready to write a business report, and then suddenly, all your ideas come flying like they have a mind of its own and starts fading away. The next thing you’ll know is you’re procrastinating to pass the time. Of course, it is surely daunting to write a business report, but you have to do it before that dreaded deadline will catch up to you.
Luckily, you stumbled upon this article today. Below, we listed five effective tips on how to write attention-grabbing business reports. Without further ado, let’s get started.
The headline can make or break your business report. That’s why it’s important to write a headline that can surely catch the reader’s attention. Otherwise, they will probably skip your piece and just call it a day. Make your headline concise, but full of detail. Make sure that it’s also written in bold text and a larger font size as well. Remember, the headline resides at the first part of your write-up. Meaning that it is the first piece of information that the reader will notice. So make sure that it surely grabs attention as possible.
Bottom Line Comes First
A business report is not a piece that you’ll show in your sixth-grade class. The problem with some business reports is that they start with a bore-fest introduction, then to another snooze-inducing section, and so on. What you should do is to put the bottom line earlier in the piece. Most people that will read your business report already know what happened. What they want is additional information of the report and what to do about the said topic. Summing it up, put the bottom line at the first part of the page and the less important stuff at the middle until the end.
Stand Up for Your Report
Since the bottom line of the report is stated earlier at your piece, remember that not all people will agree of what’s been said in that section. What you can do is to re-read that part and prepare some bullets and get ready. Always remember that you everybody is entitled on their own opinion. And don’t let the opinion of others get in your way. Stand on what you believe in. Make the readers understand on your side of the topic. But don’t get too far! Just be mature enough to recognize that there will be mistakes on your side as well. Everybody has a story to tell about something, and your business report is not an exception.
Back-up is a Must
There will be times where some people won’t support your business report. And the most dreadful part of it is where the higher ups will just quickly scan through without minding the details and pass it on to the throne room. This is the part where your piece will be evaluated if it’s worthy or not. Don’t be afraid to speak up. It’s always ideal to have a backup support for your business report from experts and professionals in your company, or from the field where you gathered the data from. Let your voice be heard and stand on what you believe in.
Avoid Third Person Writing
One thing you should avoid is writing the business report from the eyes of the third person. Don’t do that! Write it as if it’s your own. Take the credit, take the blame, be accountable for any mistakes that might be present on your report. After all, you already have some backups (as stated earlier) to support your claim.